The United States or any agency thereof. Note: Individuals may fall within one or more of these categories. The reason this system has been exempted is that this system contains only records required by statute to be maintained and used solely as statistical records. Then review the categories of individuals covered by the system. In addition, all executive branch special Government employees as defined in 18 U. You can help Wikipedia by.
These laws and regulations may apply but are not limited to: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002, the Clinger-Cohen Act of 1996; the Medicare Modernization Act of 2003, and the corresponding implementing regulations. Submissions may originate in an electronic format or be converted to an electronic format from paper and include forms, supporting documentation associated with each submission notices of agency action e. The information in the system can then be used to retrieve additional information on the individual from other systems. The purpose of the system is to establish and maintain a system for operating, controlling, and managing a purchase charge card program involving commercial purchases by authorized Federal Government employees and contractors. To a Federal, State, local, tribal, or territorial government agency seeking to verify or ascertain the citizenship or immigration status of any individual within the jurisdiction of the agency for any purpose authorized by law. Once the notice is published, interested parties may submit comments on the proposed or revised system for a period of 30 calendar days after its publication.
This serial number is cross-indexed to the original, individually identifiable record. Other information comes from publicly available information obtained from the Internet, public records, public institutions, interviewees, commercial data aggregators, inquiries or complaints from members of the general public and members of Congress, referrals of inquiries or complaints directed to the President or Secretary of Homeland Security, information shared through information sharing agreements, reports of investigations, sworn statements, correspondence, official reports, memoranda, and written referrals from other entities, including federal, state, and local governments, various courts and regulatory agencies, foreign government agencies, and international organizations. Printed version: Publication Date: Agencies: Office of the Secretary Dates: This system notice is effective immediately, with the exception of the routine uses. Demographic and socioeconomic characteristics such as age, marital status, education, occupation, and family income are also obtained. The purpose of the system is to enable Federal agencies to determine who is registered to do business with the Federal Government, and to identify individuals who have been excluded from participating in Federal procurement and non-procurement financial or non-financial assistance and benefits programs , throughout the Federal Government. To a Member of Congress or to a Congressional staffer in response to a written inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.
Follow the instructions for submitting comments. To an organization or person in either the public or private sector, either foreign or domestic, when there is a reason to believe that the recipient is or could become the target of a particular terrorist activity or conspiracy, or when the information is relevant to the protection of life, property, or other vital interests of a person. Paper A-Files: Paper A-Files are primarily located at the National Records Center in Lee's Summit, Missouri and component field offices. When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in. A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. Hawkins, 202 272-8000, Privacy Officer, U.
We also include references to systems of records notices maintained by other agencies that we share with those agencies. The system contains biographic information on those individuals which can be used to retrieve additional information from other systems. If you are using public inspection listings for legal research, you should verify the contents of the documents against a final, official edition of the Federal Register. Postal Service and each officer or employee of the U. Volunteers, grantees, and contract employees on whom the agency maintains records may also be covered by this system. We have updated the notices and appendices to include changes that we published in the Federal Register. These records may also be used to locate individuals for personnel research.
New or modified routine uses will become effective October 18, 2017. For example, our employees are covered by systems of records notices published by us and the Office of Personnel Management. A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. Customs and Border Protection-001 Alien File, Index, and National File Tracking System of Records notice to: 1 Redefine which records constitute the official record of an individual's immigration history to include the following materials and formats: a The paper A-File, b an electronic record in the Enterprise Document Management System or U. If changes are needed based on comments received, the Board will revise and republish the notice to accommodate the changes. Privacy Act The Privacy Act embodies fair information practice principles in a statutory framework governing the means by which Federal Government agencies collect, maintain, use, and disseminate individuals' records. The A-File serves as the official record of an individual's immigration history.
To appropriate Federal, State, local, tribal, or foreign governmental agencies or multilateral governmental organizations for the purpose of protecting the vital interests of a data subject or other persons, including to assist such agencies or organizations in preventing exposure to, or transmission of a communicable or quarantinable disease or to combat other significant public health threats; appropriate notice will be provided of any identified health threat or risk. The primary purposes of the system are: To ensure the safety and security of Federal facilities, systems, or information, and of facility occupants and users; to provide for interoperability and trust in allowing physical access to individuals entering Federal facilities; and to allow logical access to Federal information systems, networks, and resources on a government-wide basis. Without the above information, the component s may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations. Employees who maintain records in this system of records are instructed not to release data to an authorized recipient until the intended recipient agrees to implement appropriate management, operational and technical safeguards sufficient to protect the confidentiality, integrity and availability of the information and information systems and to prevent unauthorized access. Contracting officers and other authorized officials in the awarding agency use the data from the system to review submissions for compliance with contractual terms and conditions for contracts for which they are responsible. For privacy questions, please contact: Jonathan R.
Contesting record procedures: If access has been granted, contact the system manager and reasonably identify the record, specify the information being contested, and state the corrective active sought, with supporting information to show how the record is inaccurate, incomplete, untimely, or irrelevant. The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. Additionally, the Secretary of Homeland Security has exempted this system from the following provisions of the Privacy Act pursuant to a k 1 and k 2 : a c 3 , d , e 1 , e 4 G , e 4 H , e 4 I , and f. A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. The United States or any agency thereof. Citizenship and Immigration Services, U.
Legacy immigration case file records that were not consolidated into the A-File are still maintained since these records hold historical value and are shared with government agencies and members of the public who request this information for mission-related and genealogy purposes. . While no specific form is required, you may obtain forms for this purpose from the Chief Privacy Officer and Chief Freedom of Information Act Officer, or 1-866-431-0486. Manually maintained records are kept in locked cabinets or in otherwise secure areas. Senate Committee on the Judiciary or the U. Only official editions of the Federal Register provide legal notice to the public and judicial notice to the courts under. The notices also discuss to what entities and persons we may disclose the information we collect.